It’s finally time to talk about organizing hardcopy music books! This is a topic I’ve wanted (and I know YOU’VE wanted) me to address for a long time. I’m sorry it took long!
Organizing music – whether hardcopy or digital – is one of the biggest organizational struggles for many teachers out there. It’s understandable why; I mean, who of us doesn’t own too much music?! 🙂
Should we organize by artist, genre, title, or dare I say color? LOL (Sorry, Home Edit, not this time!) There are so many ways!
Not only that, but we need to be able to locate music quickly and maintain perspective on what we own so we don’t keep buying music we already have.
Today we’ll look at a couple of different storage solutions for storing music as well as ways of categorizing for ease of use. You’ll also get a peek into my own personal system.
Are you ready to tackle that stash of music? Here we go!
As I was preparing this week’s list, I realized this is a topic that’s not really covered a lot in piano teacher world!
How do you welcome students into your studio? By welcome, I mean both in the sense of when a new student comes to your studio for the first time as well as in your daily welcome to weekly recurring students.
Hmmm…
This is definitely something I’ve started to think about!
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I was first inspired by this topic when Joy Morin shared a printable welcome poster. Ah! What I brilliant idea!
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I needed my welcome poster to say a few different things though so I created my own in Canva. Here’s how it turned out:
(Our front door doesn’t always go all the way shut – especially in the winter -and while you think you have shut it, sometimes it needs a good push. Thus, the first step. 🙂 )
At the first week of lessons, for the first time ever, I went outside and greeted students as they came into the studio for our group class. I had everyone gather outside together as others arrived and then we all went in together.
Here’s my full entryway. It’s the front door to the house and students enter and go directly down the steps to the basement. There is a bathroom just off to the right of the entryway.
I took time with the group to point out the checklist which I have in a photo frame right when they enter.
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I don’t know about you, but I’m so tired of nasty hand sanitizer! Lol.
Ever since my studio moved into our new home, I started asking students to remove their shoes.
Not all students may be comfortable removing their shoes, so I decided to buy shoe covers and a small “announcement” holder to place in my entryway. That way they have a choice.
In this fourth and final post in the series, I’ll share how I’m keeping my studio fresh by re-branding and why this is something you should consider for your own studio
Out With the Old – In With the New
Like many teachers, when I first opened my studio, money was tight. However, I knew branding was important, and I wanted to have a logo right away.
Luckily, we had an artistic friend who was gracious enough to do one as a favor. I remember sitting at her kitchen table, looking over her laptop as we tweaked the shape and style.
I wanted something simple, subtle, and sophisticated. I kind of hated to use that last term because it wasn’t that I wanted to portray my studio as “snooty” or anything, just as professional. More specifically, I didn’t want it to be too kiddie-looking with lots of music notes and colors.
I have absolutely adored this logo. It was perfect.
Change is something I thrive on personally, so with the move to my new studio two years ago and the turnover of a new decade of running my full-time studio this year, it felt like the perfect time to freshen up my branding for a new start.
For social media purposes, I also requested that whatever logo we came up with was easy to translate into a small favicon-size version.
I absolutely love both of them and am thrilled with the results.
Interestingly enough, my goals were the same as the first time around: simple, subtle, and not kiddie-music looking. Here are a few things that I particularly love about this new logo:
It was a font change from the previous logo.
The design went from flowy and elegant to a little edgier.
The new splash of color.
The fresh take on using the piano lid rather than the profile from above.
Is Re-Branding Really That Important?
Now, you may be thinking this is a nice idea but is it really necessary?
I would say it depends.
What does your logo say about your business? Does it portray it properly? Are you having a hard time attracting adult students? Does your logo look like it’s geared toward preschool children or any type of student?
It’s important that our branding match how we want people to see us and our studios.
Most clients in your studio may not think much about a change in your logo (similar to what Janelle was talking about in the second post on how it’s hard for them to celebrate teaching anniversaries with you).
What they will notice though is your attention to detail in how you present yourself and your business. Consider investing in branding that represents what you want your customers to know about you before they ever meet you.
How to Use Your Branding
Logos and branding aren’t just about having a logo for your policies document, social media header, or website. Our branding should be part of everything we put out there, especially on social media.
As soon as I got my new logo, I created a series of social media images in Canva highlighting student and parent testimonials. These will be posted using a scheduling tool for the whole year (I’m currently using Tailwind).
Would you believe me when I say I’m not looking for any new students? I’m full with a waiting list but I still continue to market. Why?
Building a thriving business is not something you do once a year when you need students, it’s something that should be continuous so your brand is at the forefront of your community’s minds.
I’m pretty excited about how these social media testimonials turned out this year. Here are a few examples:
At the end of the school term, if I send out parent/student questionnaires, (I don’t do it every year), I may also request testimonials from current students and families, so I have fresh ones every year.
I have to brag a little that my students and parents rocked the testimonials this year!
As we get going into a new school term, I just wanted to quickly share about the Friday Finds series – especially if you’re new around here – so you can know what to expect. 🙂
First, my goal is that I can make your life a little easier by weeding through all the content that is out there and sharing the best of what’s worth your time and attention.
Second, I hope that you find these posts unique, refreshing, lighthearted, and fun.
Third, it’s not always just 100% about piano teaching because that’s just how I roll and as you can attest, we aren’t our profession.
Lastly, each week I focus on a specific topic. One of my most recent favorites: was #227 What’s New in Piano Teacher World. At the end of the month, I present a more random list such as today’s “Best of August.”
If you’re new, thanks for being here, and if you’re a regular reader, thanks for sticking around.
While the piano podcast world is starting to get a little saturated, I feel like one person I haven’t gotten to hear much on podcasts is Wendy Stevens. (Of course, I could have just missed them! LOL). Anyway, I really enjoyed hearing her chat with Leila Viss on Episode 28 of the Key Ideas Podcats.
(I’ve been playing catch-up big time on podcasts so you’re going to get quite a few in today’s list!)
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I absolutely love playlists focused on popular tunes that use specific chord progressions. There are two people I found recently that have some great lists on Spotify.
Katie Wardrobe – Melbourne-based music technology trainer, consultant, blogger, and podcaster – has a list for 12-Bar Blues Progressions, 1-5-6-4, Pentatonic Melody, and more.
Robin Giebelhausen – assistant professor of music education at the University of Maryland, College Park, and MLT practitioner extraordinaire – has playlists on the I-V-vi-IV progression, and all the tonalities (Dorian, Mixolydian, etc.), and more.
She says it’s basically Evernote meets Pinterest so obviously I’m intrigued! Are you using Milanote? I would love to hear from you on how you like it. Please share in the comments or drop me a message!
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You guys, this moment right now is my absolute favorite food season and it’s 100% because of tomatoes.
Lunch – dinner – lunch – dinner – lunch – dinner….every day our meals include something with tomatoes. There is nothing like a fresh August tomato – especially beefsteaks. *sigh*
Tomato, Mozzarella & Pesto Panini (Food.com). While it’s on Food.com, it’s actually Ina Garten’s recipe from one of her cookbooks I have.
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What is the best time to post on Instagram? It’s not just when your followers are online, it’s when there’s less competition for posts. While surprising, it makes total sense! Instagram in 2021 According to 35 Million Posts (Later.com).
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My news often comes from The Newsworthy podcast. While I generally skip the Saturday special editions, I did catch and love the July 31st episode with The Grammar Girl including a little talk on using the Oxford Comma.
A new recent podcast find is Sharon Says So. Episode 10 on How to be a good news consumer was especially interesting. Specifically, they talk about how to pay attention to what really matters and let go of what you don’t really need to know.
This episode was one of the only cookbooks to exist in the Soviet Union. It was part of a radical Soviet food experiment aimed at addressing hunger in the USSR.
This is the third post in a series about ways we can mark time by acknowledging, reflecting on, and celebrating special teaching anniversaries/milestones.
In today’s post, I will be reflecting on seven ways my teaching and studio have evolved in the past decade including what I learned along the way.
One trend that has really stuck out is having the ability (and willingness) to change and try new things. Every year I would find myself implementing little (and even sometimes big) changes as my teaching style evolved and students came and went.
I believe that the ability to adapt was key to growing my new studio to 45 students in 30 months and maintaining a waiting list ever since.
As independent teachers, we work with people, and the world changes daily. The ability to adapt is integral to a thriving studio.
As I share my specific journey, take this time to reflect on how your studio and teaching have evolved over the past years, months, or even decades.
Can you pinpoint and see changes in yourself, your teaching, and your students? How have those changes impacted you and your studio?
In a series of posts this month, we’re talking about marking time by acknowledging, reflecting on, and celebrating special teaching anniversaries/milestones.
In the first post, I shared how I used social media to celebrate special moments and students of the past.
Today’s post is a guest post by a teacher friend of mine who inspired me with her perspective on celebrating teaching anniversaries as well as what she did for her own celebration.
Janelle Bracken is a collaborative pianist and owner of Studio J, an independent piano studio in Indianapolis since 1991.
She believes that music is transformative and treasures the long-term relationships she develops with her families.
In the third post, I’ll share seven ways my teaching and studio have evolved over the past decade and encourage you to find new ways to continue evolving your own teaching and studios.
In the final and shortest post, I’ll reveal how I’m starting a new decade in my studio with new branding. That is, a new logo!
The reason it fizzled out was simply that it was hard to roll out a big post like that during such a busy time of year.
After seeing several new things pop up here recently, the start of the new school year felt like another good time of year to do this kind of a post!
Cheers to those bringing us new products, tools, and resources to make our lives easier, and cheers to you, the teachers, who help make creative dreams possible!
P.S. I’m considering things “new” within the past 12 months or so.
Rosemarie Penner of The Unfinished Lesson has gone through an update and moved Facebook and Instagram accounts. Be sure and follow her new accounts before the end of August when the old ones close.
Preorders are now being taken for Nicola Cantan’s Practice Pie book, designed for piano parents. At the moment, just the ebook version is available. Hardcopy preorders will be taken starting August 23.
This post is part of a series called Your Questions Answered that highlights questions that readers like yourself have asked of me. If you have a question feel free to contact me here!
Do you also have a similar letterthat you use for fall and spring lessons? I’m trying to be more organized and intentional with my piano lesson information. It’s been a bit haphazard. I’d like it to be more professional.
Also, I’d like to know how you do family discounts. I teach several siblings and need to consider a discount because each sibling set has another sibling to add!!
Thanks for all your useful information and helpful ideas!!
-Patsy Mitchell
Hi, Patsy,
I honestly don’t have an email “template” of any kind I use each year. That would be nice, but I find every year is always a little different, so I compose information based on whatever that year holds.
That being said, I do generally follow a similar format for that initial contact email getting things going for the term
1. Greeting
Hey there! I hope you’ve had a great summer thus far. This email is to let you know all of the details regarding the upcoming school year.
2. Specifically lay out what is in the email as well as what required actions and deadlines are needed.
Please read these 3 sections of information below, then there are two forms at the bottom of the page you need to fill out by August 1.
3. Outline the start date and any other details needed for the first week back to lessons.
4. What will remain the same (as far as studio offerings) and what will be slightly different this year (and why).
5. Highlight any policy changes and attach the annual studio calendar.
6. Action – again, be specific.
ACTION: by August 1 please:
Fill out your registration form.
Fill out this schedule request form.
Hopefully, that gives you a general idea of what to include each time!
As far as the family discounts go, I know exactly what you mean!
When I first opened my studio, I did 10% for the 2nd student but quickly found that I had way too many families with two kids in piano I couldn’t really afford to give that big of a discount. Currently, 70% of my studio is made up of siblings!
Now, there are no discounts until you reach 3 students in a family. At that point, I give 3% (which equates to the cost of approximately one lesson).
I know plenty of teachers that don’t give any discounts. The perspective behind that is that if they didn’t have multiple kids in lessons you would have a whole other family in that spot that would be paying full price.
Thanks for a great question and yea for working toward being more intentional and organized!
August 2021 marks 10 years of my full-time piano studio (Studio 88), located in Bluffton, Indiana, 10 years of full-time piano teaching, and more than 20 years of teaching in general!
In a four-part series this month, we’re going to talk about marking time by acknowledging, reflecting on, and celebrating special teaching anniversaries/milestones.
In today’s post, I’ll share how I used social media to celebrate special moments and students of the past.
In the next post, you’ll hear from a teacher friend who really impacted me with her incredibly thoughtful ideas on this very topic (including a special commission) – you won’t want to miss it!
In the third post, I’ll share seven ways my teaching and studio have evolved over the past decade and encourage you to find new ways to continue evolving your own teaching and studios.
In the final and shortest post, I’ll reveal how I’m starting a new decade in my studio with new branding. That is, a new logo!
Whether you’re starting lessons up in the next week or two or at the beginning of September, now is the time to start gathering ideas for the beginning of the term and get your space in order.
A few years ago, after my friend Christina Whitlock told me how she avoids scheduling madness by doing only group classes in August, I’ve been doing it ever since! (Well, at least the first week or two.)
The first lesson of the year – whether private lessons or group classes – are a great time to focus your entire studio on learning to play Happy Birthday.
I don’t know about you, but I’m so tired of nasty hand sanitizer! Lol.
Whether it’s for my students or visitors in general, there’s something nice about having a little inviting dish of candy.
Janelle Bracken is a collaborative pianist and owner of 
