Sync Student Birthdays to your Calendar with My Music Staff

If you subscribe to and use My Music Staff for your music studio, they have a feature in the calendar that, with basically one click, will add your studio calendar from My Music Staff into your personal cloud calendar (such as Google or iCloud).

I have found this especially useful when tracking my student birthdays since I send students cards in the mail.

I don’t utilize the MMS calendar for my studio schedule so all that shows up there is the student’s birthdays. You may still like this feature, even if you have your entire studio schedule there!

My Music Staff has a help article available to show you how to set this up, but I thought it might be helpful to highlight the feature here and include some screenshots for an easy visual. (Click on the image to enlarge if needed.)

Keep in mind I use Google Calendar, so yours may feel a little different.


1) Navigate to the Calendar from the sidebar in My Music Staff then, clear to the right, click on the purple “Set up Sync” button.


2) Select which calendar you use.


3) It will automatically open your calendar with the proper link. Click “Add”


4) In Google Calendar, it will show up under “Other calendars”. To rename the calendar or to change the calendar color, click on the three dots on the right.

It may take 24 hours for them to sync, but they will show up!

Here, I’ve toggled all of my other calendars off just to show the student birthdays.


More on Student Birthday Cards

If you would like to read more about doing student birthday cards/postcards, check out these posts:

Marketing with Postcards (it’s not what you think!)

Fun Postcards for Student Birthdays

Unique Student Birthday Cards on Etsy

Student Birthday Cards with a Surprise Twist


Do you have something you do in your studio every year for birthdays?
I would love to hear your ideas – please share in the comments!


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