It’s that time of year for many when preparations for year-end recitals are in full force. If you have ever had to mentally think through the same basic list of tasks every year for your recital preparation, this post is for you!
The first year I had a recital in my studio, I kept detailed records of what needed to be done, when, food needs and amounts, and more. I’ve continued to do so every year, and this habit has become a planning life-saver.
Using a recital preparation timeline and checklist keeps me sane, saves time (by not having to think through every little detail again from year to year), and saves money (tracking food purchases vs. actual usage).
What Should I Include?
There are three different types of items you will want to create checklists for:
Preparation timeline and checklist
Miscellaneous notes of reflection
Food buying guide
The recital preparation timeline and checklist should include a timeline leading up to the recital, such as what items to complete 3-4 months before, 6-12 weeks before, 3-4 weeks before, the week before, the day before, and the day of.
Miscellaneous notes of reflection are a great place to jot down mental notes for yourself for future recitals. For example, “Don’t do recitals that last longer than 60 minutes without including an intermission,” “Don’t forget you like to keep a clipboard with you for all your announcements and awards,” and so forth.
The food buying guide, of course, is only applicable if you provide the refreshments for the recital yourself (or for the rehearsal). I’ve always liked serving students a pizza lunch after rehearsal as a simple and fun way to build community within the studio.
Over the years, I’ve saved myself a lot of money by taking time to record actual numbers, such as how many people attended, how much food I bought, how much was left, etc., and have really gotten it down to an exact science.
Be sure to sit down no more than a day or two following the recital to make your notes of reflection and record food consumption. I promise your future self will thank you!
Start Your Own Document
To help you get started, I’m going to share a free document of my list of items – many of which you will want to include.
Keep in mind that the content is my personal record. I’m giving you access via Google Docs. Access is view-only, so you will want to download the document and make your own edits.
At the first lesson of the school year, all my students – whether they’re in the 1st grade or a senior – are asked to fill out a practice schedule card and return it to me the following week.
I tell them it’s an exercise in thinking through their day and the time they’ve been given to use wisely. It’s not that it has to be set in stone or that it can’t change, it’s simply good practice to go through the act of writing out their weekly schedule.
I was inspired by a similar card we were given in college that mapped out the day in 30-minute increments. I lived by that card and found it to be very beneficial so why not try it out with my piano students?
This free download includes both a blank version as well as an example page. The first year we did this, I was getting enough “how do you want me to fill this out?” questions I figured an example was in order for the next year. While they’re told to fill it out however they want – it’s for their benefit – they still seem to need a more concrete example.
If your printer can handle it, printing on card stock works well. Print the blank page on one side and the example on the other. Once the students turn them back in, I display a copy on the studio bulletin board. Of course, there are always one or two students who never turn it in. Some bring them back colorful and others quite sparse.
I leave them up for about a month and plan to pull them back out in January to review them with students and talk through whether they need to re-think their practice time.
Since I’m a one-woman show here on Piano Pantry, it’s taken me until now to figure out the technical side of how to make this resource available to you in the best way possible. I like things to look clean, well laid out, and organized.
There are 15 assignment sheets of all sizes, shapes, and colors (well, not exactly, but the phrase seemed to work here). 🙂
The best thing? There are MORE to come! I have at least another ten sheets ready to be added to the page on top of the 15 already there. It takes me about 20 minutes per sheet to get it onto the website, so I didn’t want to wait until I got all 25+ up to make it available to you!
Hopefully, 15 choices are enough to get you started!
Swapping up assignment sheets every 6-12 months is just one way I keep things fresh.
The resource page can be accessed from the main menu at the top or click here:
The iconic spiral-bound piano lessons notebook. Is there a piano student in all the world who can be found without one?
One of the first, if not THE first one I had was small (approximately 3″ x 5″) with a red cover and side spiral. I kept it for years but cannot seem to find it in my old memorabilia. Knowing me, I probably threw it away during one of my “reduce and minimize” streaks.
As a teacher, I used notebooks for years, but in my effort to grow and manage the structure of lessons better I started making my own assignment sheets. I distinctly remember this as a period of intense growth and scrutiny of myself as a teacher.
During this time, I was trying to figure out how to be a piano teacher as opposed to a classroom music teacher. Although I had been teaching piano part-time for years, it felt like a whole new world as I learned about true piano pedagogy. I had no idea there was so much that should be incorporated into the lesson!
In this post I’ll share the story of how and why designing assignment sheets became an important part of my growth as a teacher. You’ll also get access to a bundle of more than 20 of these assignment sheets for FREE.
Methods are to Recipes…
I’m an avid cook. I grew up watching and helping mom out in the kitchen. Mom is a good country cook who raised her family through the 80 and 90s – a time of Campbell’s soup and casseroles. Although she had her trusty favorite recipes, we often called her MacGyver in the kitchen as she could make a meal out of nothing.
When I was first married, I used all her recipes, but when the poundage began to add up for both my husband and me, I realized I needed to learn to cook healthier and incorporate flavor through herbs and spices instead of butter and sour cream. Thus, I embarked on the world of cooking shows and an endless recipe obsession.
Stick with me…
When we lived in Australia, one of my favorite shows was Chef at Home, hosted by the Canadian chef from Prince Edward Island, Michael Smith. He advocates using your instincts and what you have at home to create simple, easy, and delicious meals. At the time, I thought, “Yeah, right!” I can follow a recipe and make a fantastic meal, but I don’t have a deep enough understanding of food to come up with something on my own – I’m no MacGyver.
Stick with me…
A few years down the road, one day, it suddenly dawned on me that I was cooking something for dinner with complete confidence—no recipe in front of me! What an intense and rewarding feeling that was!
Do you see where I’m going with this? Method books are recipes. They help us know what musical concept to introduce in what order. However, when we understand pedagogy, how children learn music, the foundations of healthy technique, and more, we understand the flavor of the ingredients and how those ingredients come together to make a pianist. It’s kind of like knowing how the ratio of flour, sugar, butter, and egg makes a cookie as opposed to a cake.
There is a connection to my assignment sheet addiction, I promise…
While I still regularly use and rely on the sound progression and solid pedagogy of several methods, I was freed the day I realized I could teach a student without a method in front of me if I wanted.
Why the Addiction?
My assignment sheet obsession started somewhat as a way for me to write out my own “recipe instructions.” Their role became a way for me to help guide my lessons and remind me of what I needed to incorporate. Each one tells a different story of the goals I had at the time and the things I was focused on as a teacher.
I create new assignment sheets at least once a year, sometimes twice, dare I say sometimes even three times? Often, I have different sheets for my school-age students than I have for my preschools or adults, so I could have three different sheets going on at once, though not always. Summer always proved a good time to try a new sheet before launching it with my full studio in the fall.
Over the past 5-8 years, I’ve created more than 20 different sheets. At first, I was going to pick my favorites to share, but I realized that each one was, at one point, a wonderful, new, and perfect solution to a fresh assignment sheet. Who am I to say which one will work best for you?
There were times in the early days when it almost felt that if I could just make the perfect assignment sheet, I would be a perfect teacher. Bahahaha, yes, we’re all laughing—I know! Looking back now, I realize that is ridiculous.
I’ve learned to let it go, and honestly, the main reason I switch assignment sheets now is that I am completely out of boredom. I get tired of looking at the same sheet day in and day out. Plus, I start thinking, “Gee, maybe if I add a new joke or quote to the sheet each week, I’ll get some of them to fill it out more regularly.” Bahahaha, it’s a laughing matter once again, I know!
There are always students who fill it out diligently and others who don’t bother, no matter what I do. I’ve called them anything from “Weekly Learning Guide” to “Assignment Sheet” to “Assignments for the week of…,” to “Piano Homework” to “Daily Practice Steps” and more. Does the title make a difference or inspire them more? Nope, not one bit.
I have a few students who hate it when I switch in the middle of the year, so I just use the same assignment sheet for them all year. Others find the switch refreshing, as I do, and some don’t care either way. There have been times when I’ve used the same sheet for everyone and times when I’ve used a different sheet for adults, preschoolers, elementary schoolers, and high schoolers.
They’re kept in color-coded hanging files next to the piano, and I just pull a fresh one out and place it in the front of their binder on top of last week’s sheet. Most have been designed in Microsoft Word and Microsoft Publisher, but I’ve also experimented with designing in Canva.
Get these assignment Sheets.
Preview and download the bundle of these sheets on Assignment Sheet Central. Take your pick! You name it, I probably have it.
Do you still have or remember your first notebook? What did it look like? Do you use a spiral notebook for assignments, binders with printable assignment sheets, or are you 100% digital? Share your memories in the comments!
Have you ever had moments when you feel like banging your head against the wall during a lesson with a student? Those moments seem to happen to me most often with musical terms and symbols.
I’m not shy to say there are times I’m screaming in my head, “Seriously, how many times have we used this term during lessons? It’s called a ‘staccato!'” While my more experienced and sensible teacher side calmly says“Ssssttttaaaa” trying to draw the word out of them with a verbal cue or gives them multiple choice.
When asked what “Andante” means, the student looks at you sideways, eyes squinting slightly in uncertainty as if they had just eaten a piece of sour candy, hands twisting, and mind whirling. “It means…it means like slow….or well, maybe fast?”
At this moment, my teacher conviction takes over, and I remember:
