Recital Preparation Timeline and Checklist

It’s that time of year for many when preparations for year-end recitals are in full-force. The first year I had a recital in my studio, I kept detailed records of what needed to be done when, food needs and amounts, and more. I’ve continued to do so every year and this habit has turned out to be a planning life-saver.

This Recital Preparation Timeline and Checklist keeps me sane, saves money (by tracking food purchases vs. actual usage), and saves time by not having to think through every little detail again from year to year.

I hope this checklist will show you how to keep good records of your recitals and make planning a breeze.


Interested in learning how to organize studio awards? Check out this post:


The document includes 4 pages:

  1. Recital Preparation Timeline and Checklist
  2. Recital Rehearsal and Lunch (I feed my kids a pizza lunch after rehearsal – a great way to build community)
  3. Recital Food Buying Guide
  4. Recital Day Check-List

Keep in mind the content, in general, is my personal record. I’m giving it to you in Word format so you can see the types of things I’ve written and tracked and then you can edit it to your liking.

Every year I write down exactly how many people attended, how much food I bought, how much was left, ideas for next year, what worked, what didn’t, and so on and so forth.

Always take time within a few days following your recital to sit down and make detailed notes. Your future self will thank you!

Click on this button to download the Recital Preparation Timeline and Checklist.

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